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CL-Administrative Assistant - Intermediate (FASCL Edmonton Admin and File help)

Location: 13th Floor, Oxford Tower, 10025 -102A Avenue, Edmonton, AB, Canada
Department: Justice and Solicitor General

Division: Legal Services Division

Branch Name: Divisional Support Office

Section: Divisional Support Office

Work Location: th Floor, Oxford Tower, -A Avenue, Edmonton, AB

Estimated Workdays:

Estimated Start Date: -Oct-

Estimated End Date: -Jan-

Estimated Hours Per Day: .

Project Overview:

This is an administrative position that will assist the FASCL Edmonton office in moving their files to the prolaw system. Duties include closing physical and electronic files, moving electric files from one program to another, possible receptionist duties and other administrative and filing duties as required.

Description of Services:

Perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing various administrative activities. Duties will include the following but are not limited to: • Proofing and formatting word documents. • Pay invoices. • Assign and return accounts receivable. • Record tracking in Excel. • Order supplies. • Answer phone calls and emails. • Create documents and memos as required. • Organize events, coordinate Lync meetings and book rooms as required. • Copy, scan, fax, file and perform records management of physical and digital documents. • Process and review expenses. • Act as point of content for any clients. • Take meeting minutes.

Required Skills :

Description of Skill Min Years of Experience
M1.Proposed resource must have high school diploma. *Enter "VERIFIED" for YES and "NOT VERIFIED" for no.0.0
M2.Proposed resource must have experience with MS Office Suite (Excel, Word, PowerPoint, Outlook).2.0
M3.Proposed resource must have 2 years experience in related administrative support role.2.0
M4.Proposed resource must be able to work in the office physically (no remote work).2.0
M5.Proposed resource must be able to life up to 25 pounds and use step stools for filing.2.0

Optional Skills :

Description of Skill Min Years of Experience
D1.Post secondary education in administration0.0
D2.Previous government experience0.0
D3.Experience with Prolaw Program0.0
D4.Experience with moving electronic files, electronic filing in general.2.0
D5.Experience filing, closing, and organizing physical files.2.0